Google Forms offers a convenient way to create surveys, quizzes, and collect information. Sometimes, you may need to transfer a form from one Google account to another. To copy a Google Form from one account to another, you can use the “Make a copy” feature and then share the duplicate with the desired account.
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This process enhances efficiency by eliminating the need to recreate forms from scratch. It’s particularly useful for teams or organizations that want to standardize their form templates across different accounts. By leveraging this method, users can maintain consistency in their data collection efforts while saving time and improving productivity.
Transferring forms between accounts also allows for collaboration and seamless workflow management. It enables team members to build upon existing forms, make necessary modifications, and adapt them to specific needs without starting over. This approach proves especially valuable when transitioning between roles or departments within an organization.
Preparing to Copy a Google Form
Copying a Google Form from one account to another requires proper preparation. This process involves accessing the original form and ensuring you have the necessary permissions.
Sign In and Access
Sign in to the Google account that contains the form you want to copy. Navigate to Google Drive and locate the form. Use the search bar at the top of the Drive interface to find the form quickly if needed. Click on the form to open it in Google Forms.
Alternatively, go directly to Google Forms by typing “forms.google.com” in your browser’s address bar. This will display a list of your recent forms. If the form isn’t visible, use the search function within Google Forms to locate it.
Check Form Ownership and Permissions
Verify that you are the owner of the form or have edit access. Look for your name or email address listed as the owner in the form settings. If you’re not the owner, contact the form creator to request ownership transfer or edit permissions.
For collaborative forms, check the list of collaborators to ensure you have the necessary rights to make a copy. If your permissions are insufficient, reach out to the form owner to request elevated access. Having the correct permissions is crucial for successfully duplicating and transferring the form to another account.
Duplicating and Customizing the Form
Copying a Google Form from one account to another involves duplicating the original form, personalizing it for the new account, and sharing it with intended recipients. This process allows users to efficiently reuse existing forms while making necessary modifications.
Making the Copy
To begin, open the original Google Form in the source account. Click the three-dot menu in the top right corner and select “Make a copy.” In the pop-up window, choose a name for the copied form and select the destination folder. Click “Make a copy” to create the duplicate.
To transfer the form to another account, make it public in the privacy settings through the “Share” tab. Copy the form link, log out of the current account, and log into the destination account. Open the copied form link in a new tab to access it from the new account.
Editing and Personalizing
Once the form is in the new account, it’s time to customize. Click “Edit form” to modify questions, add or remove sections, and alter the overall structure. Change the form title, description, and theme to match the new purpose or branding.
Add images, videos, or other media elements to enhance visual appeal. Adjust question types, response options, and validation settings as needed. Consider using Formifyr to streamline the form creation process and access additional customization options.
Finalizing and Sharing the Copied Form
After personalizing the form, review all changes to ensure accuracy and completeness. Test the form by filling it out as a respondent to identify any issues or areas for improvement. Make final adjustments to the design, such as colors and fonts, to align with the intended use.
When satisfied with the customized form, click the “Send” button to share it. Enter email addresses of recipients or generate a shareable link. Set permissions for collaborators if needed. Consider embedding the form on a website or sending it via email for wider distribution.