Google Forms provides a convenient way to collect information and gather responses. Sharing forms with others is essential for collaboration and data collection. To share a Google Form without allowing others to edit it, create a copy of the form, adjust the sharing settings to view-only, or send the form directly via email.
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When sharing a Google Form, it’s important to maintain control over who can modify its contents. Users can easily distribute forms to respondents while keeping the original version intact. This ensures data integrity and prevents unwanted changes to the form structure or questions.
Sending a Google Form without edit access allows for efficient data collection while preserving the form’s intended design. Whether sharing with colleagues, clients, or survey participants, understanding the various sharing options helps streamline the process and protect the form’s content.
Setting Up and Sharing Your Google Form
Google Forms provides a user-friendly platform for creating and distributing surveys or questionnaires. The process involves building your form and then configuring the sharing options to reach your intended audience.
Creating Your Google Form
To begin, navigate to Google Forms and click “Blank” or choose a template. Add your questions by selecting from various types like multiple choice, short answer, or checkbox. Customize the form’s appearance by changing colors or adding images.
Include section breaks to organize longer forms. Set up logic jumps to show specific questions based on previous answers. This creates a more tailored experience for respondents.
Remember to give your form a clear title and description. Add instructions where necessary to guide users through the form.
Configuring Send Options
Once your form is ready, click the “Send” button in the top right corner. Google Forms offers multiple sharing methods. You can send via email by entering recipient addresses directly.
Generate a link to share on social media or websites. For wider distribution, embed the form on a web page using the provided HTML code.
Adjust privacy settings to control who can access your form. You can restrict responses to users within your organization or open it to anyone with the link.
Set response limits if needed. Enable the option to allow only one response per person for more accurate data collection.
Managing Form Distribution and Permissions
Effective distribution and permission management are crucial when sharing Google Forms. Controlling access ensures data integrity while allowing appropriate collaboration.
Controlling Edit Permissions
To maintain form integrity, limit edit permissions carefully. Open the form and click the “Share” button in the top right corner. Enter email addresses of intended collaborators. Select their role from the dropdown menu – choose “Editor” for full edit access or “Viewer” for read-only permissions.
For added security, enable the “Prevent editors from changing access and adding new people” option. This restricts further sharing by collaborators. Consider setting an expiration date for temporary access by clicking “Advanced” in the sharing settings.
Sharing Without Edit Access
To share a form without granting edit rights, use the “Send” button at the top of the form. Choose from email, link, or embed options. For email sharing, enter recipient addresses and customize the message. With link sharing, copy the URL and distribute it through preferred channels.
To allow response viewing without editing, share the linked Google Sheets spreadsheet instead. Open form responses, click “View in Sheets”, then share the spreadsheet with view-only permissions.
Analyzing Form Responses
Access form responses by clicking “Responses” at the top of the form. View summary charts and individual responses directly in Google Forms. For deeper analysis, open the linked Google Sheets spreadsheet.
In Sheets, use formulas and pivot tables to process data. Create custom charts and graphs to visualize results. Set up automatic email notifications for new responses by using Google Apps Script.
To collaborate on response analysis without risking form edits, make a copy of the response spreadsheet. Share this copy with team members for safe data exploration and reporting.