How to Make a Google Form Shareable in 3 Easy Steps

Google Forms provides a user-friendly platform for creating and sharing online surveys and questionnaires. Sharing a Google Form allows others to access and fill it out, making it an efficient tool for data collection and collaboration. To make a Google Form shareable, users can simply click the “Send” button in the top right corner of the form editor and choose from several sharing options.

The sharing options include sending the form via email, generating a link, or embedding it on a website. Each method offers different advantages depending on the intended audience and distribution needs. When sharing a form, creators can also adjust settings to control who can access and respond to it.

For those concerned about privacy, Google Forms allows creators to restrict access to specific users or organizations. Alternatively, forms can be made public, allowing anyone with the link to fill them out. This flexibility ensures that form creators can tailor the sharing settings to their specific requirements.

Creating and Setting Up Your Google Form

Google Forms provides a user-friendly platform for creating customizable surveys and questionnaires. The process involves designing the layout, adding questions, and configuring settings to suit your needs.

Designing the Form’s Layout

Google Forms offers various themes and customization options to make your form visually appealing. Select a theme that matches your brand or purpose. Customize the header by adding a logo or image. Choose appropriate colors for the background and text.

You can preview the form to see how it looks on different devices. This ensures a seamless experience for respondents across desktop and mobile platforms.

Adding Questions and Sections

Google Forms supports multiple question types, including multiple choice, short answer, and file upload. To add a question, click the “+” icon on the right side of the form. Select the question type from the dropdown menu.

For longer surveys, use sections to organize related questions. Add a section by clicking the “Add section” button. This improves navigation and reduces respondent fatigue.

You can import questions from other forms or rearrange them by dragging and dropping. Edit questions anytime by clicking on them.

Configuring Form Settings

Access form settings by clicking the gear icon in the top right corner. Here, you can control response collection, limit responses per person, and set up email notifications for new submissions.

Choose whether to collect email addresses or keep responses anonymous. Enable or disable features like response editing and progress bars.

For organizational use, adjust sharing settings to restrict access within your domain. You can also allow file uploads if needed for your questionnaire.

Sharing Your Google Form

Google Forms provides multiple options for sharing your survey or questionnaire with others. You can distribute your form via direct link, email, embedding, or by adding collaborators.

Via Direct Link

To share your Google Form using a direct link:

1. Open your form in Google Forms
2. Click the “Send” button at the top right
3. Select the link icon
4. Copy the generated URL

You can customize the link by clicking “Shorten URL” or “Make link viewable to anyone with the URL”. Share this link through messaging apps, social media, or any other platform to give people access to your form.

Using Email Addresses

Sending your form directly to email addresses:

1. Click the “Send” button
2. Choose the email icon
3. Enter recipient email addresses
4. Add a subject and message (optional)
5. Click “Send”

This method allows you to reach specific individuals or groups. You can also schedule the email to be sent at a particular date and time, useful for time-sensitive surveys or research projects.

Embedding on a Website

To embed your Google Form on a website:

1. Click “Send”
2. Select the embed icon (< >)
3. Choose the size or customize width and height
4. Copy the provided HTML code
5. Paste the code into your website or blog

This option works well for WordPress sites, company intranets, or personal blogs. The form will appear directly on the page, allowing visitors to complete it without leaving your site.

Collaborating with Others

Adding collaborators to your Google Form:

1. Click the “More” menu (three dots)
2. Select “Add collaborators”
3. Enter email addresses of collaborators
4. Set permissions (edit or view)
5. Click “Send”

Collaborators can help edit questions, review responses, or analyze data. This feature is particularly useful for team projects or when multiple people need access to form creation and management.